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Minutes For Chillicothe Ohio City Council Meeting 07-27-2009
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Council Chambers
Regular Meeting
July 27, 2009
7:30 p.m.


Council met in regular session with the following seven members present:  Ames, Henderson, Lester, Malone, Patrick, Proehl and Trutschel.  (Bonner and Cross absent.)  There were 3 media representatives and 10 other visitors present, in addition to Mayor Sulzer, City Law Director Eddy, and City Auditor Morrissey.  The meeting was broadcast live by Time Warner Cable and by Horizonview. 

The invocation was given by Rev. Bruce Viar, High Street Church of Christ in Christian Union, followed by the Pledge of Allegiance to the Flag. 

Mrs. Lester moved and Mrs. Malone seconded that the Minutes of the Public Hearing of July 13, 2009;  the Minutes of the regular meeting of July 13, 2009;  the Minutes of the Special Meeting of July 20, 2009;  and the Minutes of the Review Session of July 20, 2009, be accepted and approved, as submitted by the Clerk.  All members present voted “yea” and Pres. Shoultz declared the motion adopted.


COMMITTEE REPORTS

Engineering Committee:
Mrs. Malone reported on Item #1 to authorize a street light at the alley between Hickory Street and Knoles Avenue, on tonight’s Agenda for its third reading.  Mrs. Malone reported on Item #18 to name the city’s appointment to the District 15 Public Works Integrating Committee, on tonight’s Agenda for its first reading.  She said that he will seek to pass this item tonight.  Mrs. Malone announced that there will be a meeting of the Engineering Committee at 1:00 p.m. this coming Wednesday, July 29, 2009, in the first floor conference room of the Administration Building. 

Utilities Committee:
Mrs. Patrick reported on Item #4 to direct the Safety Service Director to advertise for bids for water line replacement on Western Avenue and to appropriate $250,000.00 on tonight’s Agenda for its third reading.  Mrs. Patrick reported on Item #6 to appropriate $30,000.00 for a new sanitary sewer line on South Sugar Street, on tonight’s Agenda for its second reading.  Mrs. Patrick reported on Item #8 to adopt replacement pages  in the Utility Department Rules & Regulations, on tonight’s Agenda for its second reading.  Mrs. Patrick moved and Mrs. Malone seconded that Item #11 not be read tonight.  All members present voted “yea” and Pres. Shoultz declared the motion adopted. 

Development Committee:
Mrs. Ames reported on Item #7 to authorize an appropriation of $6,466.00 in 2010, for the Ohio Valley Regional Development Commission, on tonight’s Agenda for its second reading.  Mrs. Ames reported on Item #17 to authorize an application for an Assistance to Firefighters Grant in the amount of $66,000.00 on tonight’s Agenda for its first reading.  She said that she will seek to pass this item tonight.  Mrs. Ames announced that there will be a meeting of the Development Committee on Wednesday afternoon, July 29, 2009, immediately after the Engineering Committee meeting in the first floor conference room of the Administration Building. 

Finance Committee:
Mrs. Henderson reported on Item #3 to appropriate $8,575.00 to pave Kendrick Avenue, on tonight’s Agenda for its third reading.  Mrs. Henderson reported on Item #10 to issue not to exceed $1,400,000.00 of notes for the Transit Bus Garage Facility, on tonight’s Agenda for its second reading.  Mrs. Henderson reported on Item #12 to appropriate $1,000.00 from unclaimed funds, on tonight’s Agenda for its first reading.  Mrs. Henderson reported on Item #13 to appropriate $2,400.00 for emergency medical treatment of the K-9 unit in the Police Department, on tonight’s Agenda for its first reading.  Mrs. Henderson reported on Item #14 to authorize the hiring of a temporary clerk in the City Treasurer’s Office and to appropriate $1,152.00, on tonight’s Agenda for its first reading.  Mrs. Henderson reported on Item #15 to appropriate and transfer $2,260,000.00 for the new transit facility, on tonight’s Agenda for its first reading.  Mrs. Henderson reported on Item #16 to appropriate $3,400.00 for installation of partitions and consoles in the new police cruisers, on tonight’s Agenda for its first reading.  She indicated that she will seek to pass Item #12, #13, #14, #15, and #16 tonight.  Mrs. Henderson reported on Item #20 to provide for an increase in the city income tax to 1.7% for the purchase of the Carlisle Building and to place the issue before the electors at the November 3, 2009 election, on tonight’s Agenda for its first reading.  Mrs. Henderson reported on Item #21 to provide for an increase in the city income tax to 1.7% for the purchase of the Carlisle Building, conditioned upon the passage of this issue by the voters, on tonight’s Agenda for its first reading.

Safety Services Committee:
Mr. Proehl reported on Item #9 to adopt the board-up procedures recommended by the U.S. Fire Administration, on tonight’s Agenda for its second reading.  He said that he will seek to pass this item tonight.  Mr. Proehl reported on Item #19 to authorize a contract with Phoenix Law Enforcement Distributors for the sale and purchase of certain equipment, on tonight’s Agenda for its first reading.  He said that he will seek to pass this item tonight. 

Human Resources Committee:
Mr. Proehl reported for the Human Resources Committee in the absence of Mr. Bonner.  Mr. Proehl moved and Mrs. Henderson seconded that Item #2 not be read tonight.  All members present voted  “yea” and Pres. Shoultz declared the motion adopted.  Mr. Proehl reported on Item #5 to establish a salary schedule for part-time seasonal employees of the Recreation Department, on tonight’s Agenda for its third reading.  Mr. Proehl reported on Item #14 to authorize the hiring of a temporary clerk in the City Treasurer’s Office and to appropriate $1,152.00, on tonight’s Agenda for its first reading.  He said that he will seek to pass this item tonight. 

REPORTS OF OFFICIALS

Report of Mayor Sulzer:
Mayor Sulzer commented on Item #8, stating that he favors passage of this item when it comes to a vote because this is an extremely important economic development tool.  He urged passage of Items #13, #14, #15, #16, #19, and #18.  He indicated that the new bike path bridge will be delivered next week, and that North High Street will be closed on August 6, 2009.  He said that the city has awarded this year’s street and alley paving contract, and that some Streetscape repairs are being done downtown.  He expressed his thanks to Mrs. Cathy Primer and her staff for the successful golf outing this past weekend. 

Report of Auditor Morrissey:
Mr. Morrissey indicated that he has passed out the Fund Comparison Report for May;  a report on Redflex revenues, and the overtime reports for the Police Department and the Fire Department. 

AUDIENCE PARTICIPATION

Mr. Bob Dearth of 247 Jackson Avenue spoke to Council about a problem that he had when somebody tried to call him from the County Jail.  He said that there was a block on his telephone, and that he discovered that a company called Correctional Billing Services is responsible for people being unable to call him.  He also complained about the red light cameras at traffic intersections. 

Tammy Eallanardo of 137 Church Street spoke to Council in opposition to putting the .1% increase in the income taxes on the ballot.  She said that she favors the renovation of the Carlisle Building, but that she feels that it should be accomplished through grants and tax credits. 

Marvin Jones, 45 E. Main Street, President and CEO of the Chillicothe Ross Chamber of Commerce, spoke to Council also in opposition to putting the income tax issue before the voters.  He said that City Council should be seeking out expert and professional help to come up with solutions to the downtown problems. 

OLD BUSINESS

Mr. Trutschel said that the Master Plan for the City Parks was drafted after the voters had passed the Parks & Recreation Levy.  He said that the same thing must happen for the Carlisle Building, there must first be voter approval. 

Mr. Proehl asked that the $100,000.00 requested for cruiser laptop computers be appropriated soon.

Mrs. Malone applauded Police Chief Roger Moore, and the Police Department, for doing a good job on drug busts in the city and for trying to clean up the city.  She said that she also agrees with Mr. Proehl’s comments on the laptops. 

Mrs. Patrick said that she feels that the Redflex profits shown by the Revenue Report should be going toward purchase of these laptops. 

NEW BUSINESS

Mrs. Malone moved and Mrs. Lester seconded that Council excuse the absences of Mr. Bonner and Mr. Cross.  All members present voted “yea” and Pres. Shoultz declared the motion adopted.

Mrs. Lester invited everyone to attend the Friends of the Library meeting to be held on August 5, 2009, at the Northside Branch. 

COUNCIL ASSIGNMENTS AND CALENDAR

Pres. Shoultz announced the following additional Council Committee Assignments for inclusion in the Journal of Council:

#314
Engineering-Approve zone change of 15 Western Avenue
   
 #315
City Services-Establish time frame  for large items to be placed at curb for Large Item Pickup

#316
City Services-Authorize street closure for annual Chillifest, closing 2nd Street from Mulberry to Paint

#317
Human Resources-Authorize hiring temporary clerk in Treasurer’s Office
   
#318
Finance-Authorize rollover of $1,400,000.00 transit note
    
#319
Parks & Recreation-Renew authorizing deer hunting in city for 2009 
    
#320
Finance-Appropriate $31,500.00 for Law Director to cover legal fees and postage
    
#321
Human Resources-Adopt a residency policy for various city employees
    
#322
Finance-Appropriate $4,500.00 for mower repair
    
#323
Utilities-Reappoint Tom Day to Public Works Committee
    
#324
Finance-Appropriate $2,430.45 for police equipment
    
#325
Finance-Appropriate $3,211.37 for new computers
    
#326
Human Resources-Authorize Administration to enter into contract with National Church Residences to establish a Service Coordinator position in Fire Department
    
#327
Finance-Appropriate $5,000.00 for probation fund

READING AND PASSAGE OF LEGISLATION

Ord. No. 70-09
authorizing the installation of a street light at the alley between Hickory Street and Knoles Avenue was read for the third time by title only.  On final passage, all members present voted “yea” and Pres. Shoultz declared Ord. No. 70-09 adopted.

Ord. No. 71-09
appropriating $8,575.00 to pave Kendrick Avenue near South Woodbridge Avenue, and declaring an emergency was read for the third time by title only.  On final passage, all members present voted “yea” and Pres. Shoultz declared Ord. No. 71-09 adopted.

Ord. No. 72-09
directing the Safety Service Director to advertise and take competitive bids for water line replacement on Western Avenue, authorizing the Mayor and the Safety Service Director to enter into contracts associated with said water line replacement, appropriating $250,000.00 for said project, and declaring an emergency was read for the third time by title only.  On final passage, all members present voted “yea” and Pres. Shoultz declared Ord. No. 72-09 adopted.

Ord. No. 73-09
establishing the salary schedule for part-time seasonal employees of the Recreation Department of the City of Chillicothe, repealing Ord. No. 61-07 as amended by Ordinances 91-07 and 8-08, and declaring an emergency was read for the third time by title only.  On final passage, all members present voted “yea” and Pres. Shoultz declared Ord. No. 73-09 adopted.

An Ordinance appropriating $30,000.00 for a new sanitary sewer line on South Sugar Street at 5th Street and declaring an emergency was read for the second time by title only. 

A Resolution authorizing the appropriation of funds in the amount of $6,466.00 as participating local funds for 2010, to the Ohio Valley Regional Development Commission on behalf of the City of Chillicothe, Ohio, and declaring an emergency was read for the second time by title only. 

An Ordinance adopting replacement pages in the Utility Department Rules & Regulations, and declaring an emergency was read for the second time by title only.

Ord. No. 74-09
adopting the board-up procedures recommended by the U.S. Fire Administration, and declaring an emergency was read for the second time by title only.  Mr. Proehl moved and Mrs. Ames seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 74-09 adopted.

An Ordinance providing for the issuance of not to exceed $1,400,000.00 of notes by the City of Chillicothe, Ohio, in anticipation of the issuance of bonds for the purpose of paying the cost of constructing a transit bus garage facility in the municipality, and declaring an emergency was read for the second time by title only.

Ord. No. 75-09
appropriating $1,000.00 from unclaimed funds, and declaring an emergency was read for the first time by title only.  Mrs. Henderson moved and Mrs. Ames seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 75-09 adopted.

Ord. No. 76-09
appropriating $2,400.00 for expenses related to the emergency medical treatment of the K-9 unit in the Police Department, and declaring an emergency was read for the first time by title only.  Mrs. Henderson moved and Mr. Proehl seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 76-09 adopted.

Ord. No. 77-09
authorizing the hiring of a temporary clerk within the City Treasurer’s Office, appropriating $1,152.00, and declaring an emergency was read for the first time by title only.  Mr. Proehl moved and  Mrs. Henderson seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 77-09 adopted.

Ord. No. 78-09
appropriating and transferring $2,260,000.00 for the new transit facility, and declaring an emergency was read for the first time by title only.  Mrs. Henderson moved and Mr. Proehl seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 78-09 adopted.

Ord. No. 79-09
appropriating $3,400.00 for purchase and installation of partitions and consoles in new police cruisers, and declaring an emergency was read for the first time by title only.  Mrs. Henderson moved and Mrs. Ames seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 79-09 adopted. 

Ord. No. 80-09
authorizing the Safety/Service Director to apply for the Assistance to Firefighters Grant in the amount of $66,000.00, accepting said grant if awarded, and declaring an emergency was read for the first time by title only.  Mrs. Ames moved and Mrs. Malone seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 80-09 adopted.

Res. No. 18-09
naming the City of Chillicothe’s appointment to the District #15 Public Works Integrating Committee was read for the first time by title only.  Mrs. Malone moved and Mrs. Lester seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Res. No. 18-09 adopted.

Ord. No. 81-09
declaring the existence of a real and present emergency requiring immediate action, authorizing the Safety-Service Director to enter into a contract with Phoenix Law Enforcement Distributors to sell certain equipment within the possession of the Chillicothe Police Department simultaneously with the purchase of new equipment of  the same type, and declaring an emergency was read for the first time by title only.  Mr. Proehl moved and Mrs. Henderson seconded that the three reading rule be suspended, placing this item on final passage.  All members present voted “yea” and Pres. Shoultz declared the rule suspended.  All members present then voted “yea” on the item itself, and Pres. Shoultz declared Ord. No. 81-09 adopted.

A Resolution declaring the necessity of amending Sections 163.03, 163.08 and 163.16 of the Codified Ordinances of the City of Chillicothe in order to provide for an increase in the city income tax levied from 1.6% to 1.7%, directing that such increase be applied to the purchase, renovation and reconstruction of certain real property commonly known as the Carlisle Building for use as city offices and facilities, resolving that said amendment should be placed before the electors at the election to be held November 3, 2009, and declaring an emergency was read for the first time by title only. 

An Ordinance amending Sections 163.03, 163.08, and 163.16 of the Codified Ordinances of the City of Chillicothe, Ohio in order to provide for an increase in the city income tax levied from 1.6% to 1.7%, directing that such increase be applied to the purchase, renovation and reconstruction project for certain real property commonly known as the Carlisle Building, said increase to terminate upon payment in full of said project, and declaring an emergency was read for the first time by title only. 

Mrs. Malone moved and Mrs. Lester seconded that the meeting be adjourned.  All members present voted “yea” and Pres. Shoultz declared the motion adopted.  Adjourned at 8:35 p.m.

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